Geneva Centre for Security Policy is looking for a Junior Office Assistant (French-speaking)

Junior Office Assistant

Location: Geneva

Job Type: Full-time, 8 Month Limited Duration – maternity leave cover

Building Peace Together

The Geneva Centre for Security Policy (GCSP) is an international foundation that aims to advance global cooperation, security and peace. The foundation is supported by the Swiss government and governed by 55 member states and the Canton of Geneva. The GCSP provides a unique 360° approach to learning about and solving global challenges.

Our Mission is to educate leaders, facilitate dialogue, advise through in-house research, inspire new ideas and connect experts to develop sustainable solutions to build a more peaceful future. Located in the state-of-the-art Maison de la Paix at the heart of international Geneva, we are recognised as a cutting-edge, dynamic and impactful platform that facilitates dialogue and exchange in support of peace, security and international cooperation.

Are you interested in joining our highly motivated team of over 90 professionals? If you are entrepreneurial, results-driven and a team player who is dedicated to making a meaningful impact in today’s world, you may be our future:

Mission

In the context of a maternity leave cover, the Geneva Centre for Security Policy (GCSP) is offering a full-time position within its Global Support Group. The role will focus on administrative and logistical tasks, support internal and external communication and reporting activities, and provide overall operational assistance to the Global Support Group.

Under the supervision of the Project & Team Manager, the Junior Office Assistant works closely with colleagues within the department and cooperates with other internal stakeholders, including the Director’s Office, GCSP’s Programmes, and other support services such as Administration, Finance, ICT, and Human Resources.

Main Activities and Responsibilities

• Provide administrative and logistical support to activities within the Centre;
• Conduct visits and manage the reception and welcome desk;
• Establish and maintain documentation and databases, ensure project documentation is up to date and accurate;
• Prepare updates, reports and contribute to internal communication;
• Organise and attend both internal and external meetings;
• Communicate and coordinate with colleagues, guests and customers in a professional manner that reflects the values and aims of the Centre.

Required Education

• A BA in Business, or a Federal Certificate of Capacity (CFC) in commercial business administration, or a high school diploma with relevant vocational qualifications may be considered in lieu.

Experience

• Ideally 1–2 years of relevant administrative or business support experience.
• Experience in an international or multicultural environment is an asset.

Desired Skills

• Fluency in spoken and written English and French is required;
• Great communication and interpersonal skills;
• Proficient in Microsoft Office 365 applications: Word, Excel, Teams, Outlook;
• Flexible, with a positive attitude;
• Strong organisational skills and detail-oriented;
• Ability to multi-task;
• Reliable, proactive and motivated, with the ability to work both independently and collaboratively;
• Interest in international affairs and understanding of the non-profit sector.

Application Process

Due to Swiss employment regulations, only candidates with Swiss/EU citizenship or a valid work permit for Switzerland will be accepted.

Applications should include:

• A comprehensive curriculum vitae giving details of relevant achievements in recent posts as well as your education and professional qualifications.
• A cover letter that summarises your interest in this post, providing evidence of your ability to match the criteria outlined in the job description.
• Notice period and names of two referees, together with a brief statement of the capacity in which they have known you and an indication of when in the process they can be contacted (please note we will not contact your referees without your expressed permission).

The successful candidate will be expected to take up the position at the earliest mutually convenient date.

If you see yourself undertaking this exciting challenge, we are eager to receive your application file on [email protected] until 1 February 2026 midnight. Please include job title for reference when submitting your application.

The GCSP is committed to creating a diverse and inclusive environment of mutual respect. The GCSP recruits and employs staff regardless of disability, sex, age, gender identity, religion, cultural, ethnic and socio-economic backgrounds or any other personal characteristics.

We sincerely thank all applicants for their interest. However, please note that candidates selected for interviews will be contacted.

Geneva Centre for Security Policy, Maison de la paix, Chemin Eugene-Rigot 2D, P.O. Box 1295, 1211 Geneva 1, Switzerland

Contact: +41 22 730 96 00 | https://www.gcsp.ch/contact

While we do our best in sharing high quality job postings, Jobs in Geneva can't guarantee or be made responsible for the content in the postings (e.g. specified deadlines or links).