PATH is looking for an Office and Administrative Support Specialist

About PATH

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most pressing health challenges.

Position Overview

PATH seeks an administrative professional to manage Geneva office operations, supporting staff and partners while maintaining Swiss regulatory compliance. This individual will coordinate logistics, oversee facilities, and ensure efficient day-to-day functioning. The role requires strong organizational abilities and collaborative work style, reporting to the Switzerland Finance and Administrative Manager.

Key Responsibilities

Office and Administrative Operations

• Oversee daily Geneva office operations maintaining safety and welcoming environment
• Manage facilities relationships, contracts, supplies, equipment, mail, and vendors
• Coordinate logistics for meetings, travel, events, including high-level visits
• Organize Swiss entity board meetings and prepare member materials
• Serve as liaison with building management, IT support, and local authorities
• Act as fire safety warden coordinating drills and safety protocol compliance
• Lead sustainability and teambuilding initiatives
• Maintain office supplies including coffee, kitchen items, and cleaning materials
• Provide logistical and administrative support to programmatic teams
• Develop and implement office policies and process improvements
• Complete additional assigned tasks aligned with team priorities

Financial and Procurement Support

• Support financial processes including invoice management and expense tracking
• Conduct local procurement complying with PATH policies and Swiss requirements
• Support finance teams ensuring timely accurate reporting

Human Resources and Compliance

• Support HR administration including onboarding/offboarding and leave tracking
• Maintain personnel files and ensure Swiss labor law compliance

Required Qualifications

• Business Administration, Accounting, or related degree
• Minimum 3 years administrative assistance or operations experience
• Office administration, inventory, maintenance, and safety management ability
• Understanding of accounting, Swiss labor, tax, and compliance frameworks
• Multiple priority management under deadline pressure
• Excellent organizational, communication, and interpersonal skills with high attention to detail
• High discretion, integrity, and professionalism
• Quality report and presentation preparation ability
• Microsoft 365 proficiency and digital collaboration tool familiarity
• Fluency in English and French (spoken and written) required

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