World Health Organization is looking for an Assistant To Team (Health Promotion, Disease Prevention and Care)

Organization: World Health Organization (WHO)

Location: Geneva, Switzerland

Grade: G5

Contract type: Multiple contractual arrangements (1-year duration)

Closing date: 10 June 2026

Division/Department: PPC Division, ECO Department

Salary: Annual net base salary starting at CHF 79,603, plus 30 days of annual leave (subject to deductions for pension and health insurance)

Objectives of the Programme

The role sits within the PPC Division's ECO Department, which aims to cut the global disease burden from unhealthy environments by 25% over the next decade through evidence-based policy, norms, and support for vulnerable populations.

Duties

• General: Receive visitors and calls, provide background for appointments, monitor goods and services requests.
• Correspondence: Draft and finalize correspondence, verify alignment with WHO style, track deadlines, and ensure technical documents meet standards.
• Human resources: Initiate timely contract appointments and renewals via the HR Action Plan.
• Procurement: Use Oracle/GSM to initiate consultant contracts, APWs, and goods requisitions; monitor deliverables and payments.
• Budget and finance: Monitor project budgets and expenditures, provide timely financial updates to the team, and assist with donor reports.
• Information management: Maintain filing systems; conduct library and internet research.
• Meetings: Coordinate logistics for meetings and workshops, prepare minutes, and gather briefing materials.
• Travel: Arrange flights, hotels, and travel requests via GSM/Oracle.

Required Qualifications

Education: Completion of secondary school (essential).

Experience: Minimum 5 years in administrative or secretarial roles; UN/WHO experience and ERP systems (Oracle) experience are desirable.

Skills:

• Ability to work independently with strong organizational ability.
• Note-taking and minute writing.
• Proficiency with office and computer software.
• Familiarity with UN/WHO administrative procedures.
• Ability to multitask under pressure and exercise discretion.

Languages: Essential — expert English, intermediate French. Desirable — intermediate knowledge of another UN language.

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